Annual Board Calendar

Governance rhythm & oversight plan

Fiscal Year: January–December | Effective: 12/15/2025 | Version: 1.0

Purpose

This Annual Board Calendar establishes a predictable governance rhythm to support fiduciary oversight, ethical stewardship, and mission alignment, while allowing the Foundation to grow thoughtfully and sustainably.

Quarterly Board Meetings

Quarter	Primary Focus	Key Items
Q1 (Jan–Mar)	Foundation Alignment & Planning	• Annual goals & priorities • Committee appointments • Budget review • Policy acknowledgements
Q2 (Apr–Jun)	Programs & Community Impact	• Program updates • Story & content stewardship • Fundraising progress review
Q3 (Jul–Sep)	Financial Oversight & Sustainability	• Mid-year financial review • Grant strategy & partnerships • Risk & compliance check
Q4 (Oct–Dec)	Reflection & Governance Review	• Board self-review • Policy updates • Annual reporting preparation • Officer elections

Annual Governance Actions

Item	Timing
Conflict of Interest Disclosures	Annually (Q1)
Policy Review & Acknowledgements	Annually (Q4)
Board Officer Elections	Annually (Q4)
Budget Approval	Annually (Q1)
990 Review (if applicable)	Annually (Q2/Q3)

Committee Rhythm

Committees meet as needed and report to the Board at regular meetings. Committee activity is documented and aligned with Board priorities.

Note: This calendar is intended to support clarity and accountability, not rigidity. The Board may adjust timing or priorities as needed to honor the Foundation’s mission and capacity.