| Document |
Description |
Location / Tab |
| Articles of Incorporation |
Legal formation document filed with the State |
Tab ____ / Folder ____ |
| Bylaws |
Rules governing board structure, voting, meetings, and operations |
Tab ____ / Folder ____ |
| IRS Tax-Exempt Status (Form 1023 / Determination Letter) |
Federal tax-exempt application and IRS determination letter (if issued) |
Tab ____ / Folder ____ |
| State Registrations (as applicable) |
Charitable solicitations registration, annual reports, business filings |
Tab ____ / Folder ____ |
| Policy |
Description |
Location / Tab |
| Conflict of Interest Policy + Annual Disclosure |
Disclosure, recusal, and conflict management standards |
Tab ____ / Folder ____ |
| Code of Ethics + Acknowledgement |
Conduct and integrity standards |
Tab ____ / Folder ____ |
| Whistleblower Policy + Acknowledgement |
Protection for good-faith reporting |
Tab ____ / Folder ____ |
| Document Retention & Destruction Policy + Acknowledgement |
Recordkeeping and compliance guidelines |
Tab ____ / Folder ____ |
| Recommended: Gift Acceptance Policy |
Guidelines for donations, restricted gifts, in-kind gifts, donor intent |
Tab ____ / Folder ____ |
| Recommended: Financial Controls / Internal Controls Policy |
Approval limits, signatory rules, segregation of duties, documentation |
Tab ____ / Folder ____ |
| Record |
Description |
Location / Tab |
| Board Meeting Minutes |
Official record of meetings, votes, and decisions |
Tab ____ / Folder ____ |
| Board Resolutions |
Formal approvals (policies, banking, contracts, stipends as applicable) |
Tab ____ / Folder ____ |
| Financial Reports |
Budgets, treasurer reports, financial statements, audits (as applicable) |
Tab ____ / Folder ____ |
| Recommended: Banking / Signatory Authority Resolution |
Authority to open accounts, authorize signers, approve ACH, etc. |
Tab ____ / Folder ____ |