The Art of Drinking Water Foundation — Board Packet (Interactive)

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BOARD OF DIRECTORS — Click names to toggle attendees:

GUESTS / STAFF PRESENT — Click names to toggle:

The Art of Drinking Water Foundation

Philanthropy through voice.

Quarterly Board Meeting • December 10, 2025 • 10:00 AM • Hybrid (Denver HQ + Zoom)

0) One‑Page Brief (At‑a‑Glance)

Purpose of Meeting

This session aligns Q1 priorities, confirms resource allocations, and surfaces risks that could affect mission delivery. Directors will review performance to date and vote on a modest budget amendment to support community storytelling pilots.

Top Decisions Requested

Approve FY25 Budget Amendment (reallocate $15k to Community Engagement Pilot).
Adopt draft Board Calendar for 2026 (meetings, audit, 990, retreat).
Authorize ED to finalize partnership MOU with two local arts orgs.

Key Signals (KPIs)

People served (YTD vs. goal)

312 / 400

Unrestricted revenue (YTD)

$86,400 ▼ below plan

Cash on hand

3.2 months — stable

Partner orgs active

9 ▲ growing

Risks / Alerts

Grant timing: two awards delayed; forecast adjusted but runway remains >3 months.
Volunteer capacity limits for winter events; recruiting plan underway.

Wins: community circle launch; podcast preview reached 1.8k streams; new fiscal sponsor interest.

1) Meeting Agenda (Timed)

Attendees: (click Members above to add names automatically)

Guests / Staff Present: (click Guests above to add names automatically)

Agenda Overview

0:00

Call to Order & Quorum (Chair)

5 min

0:05

Consent Agenda (Chair)

5 min

0:10

ED Report Highlights (ED)

10 min

0:20

Strategic Dashboard (ED/Treasurer)

15 min

0:35

Decision: Budget Amendment

15 min

0:50

Program Impact Snapshot

10 min

1:00

Board Development Update

10 min

1:10

Executive Session (if needed)

10 min

1:20

Adjourn

—

Minutes Skeleton

Date/time/location; attendees; quorum confirmed.
Motion language recorded verbatim; seconds and vote counts.
Follow‑ups with owners and due dates.
Adjourn time; Secretary signature line.

3) Board Roster & Roles

Tamika Atkins — Founder & President (Chair)

Leads organizational strategy, partnerships, and long‑term vision for the Foundation.

Priscilla Curry — Vice President / Vice Chair

Supports board leadership; serves as acting chair; helps drive board priorities.

Nancy Johnson — Secretary

Maintains agendas, minutes, and records; ensures documentation and transparency.

Open — Treasurer / Chief Financial Officer

Oversees budgets, reporting, and financial stewardship with integrity.

Courtney Johnson — Director of Community Engagement

Builds storytelling circles, outreach programs, and community engagement.

Ann Cambigue — Creative Director

Guides brand identity, podcast design, and creative storytelling strategy.

Linda Brown — Director of Partnerships & Philanthropy

Develops collaborations and partnerships to expand reach and funding.

Glenda Brown — Director of Operations & Compliance

Ensures governance, ethical standards, and efficient board processes.

Position Open — Director of Programs / Education

Oversees program outcomes, evaluation, and impact storytelling.

4) Annual Calendar & Key Dates

Q1

Board meeting; program kickoff; fundraising plan refresh.

Q2

Mid‑year dashboard; grant submissions; community showcase.

Q3

Budget draft; board retreat; audit prep; impact review.

Q4

Final budget approval; Form 990 review; year‑end campaign.

Compliance

Annual COI disclosures; insurance renewal; policy review cycle.

Key Deadlines

990: May • Audit: August • Retreat: September • Campaign: Nov–Dec

5) Executive Director Report

Overview. In the last quarter, the Foundation advanced three priorities: deepening community circles, refining the podcast pilot, and stabilizing core operations. Participation continued to grow with strong qualitative feedback. The main constraint remains volunteer capacity during winter months.

What’s working. Partnerships with local arts organizations are accelerating audience growth. Early content tests show higher‑than‑expected listener completion and strong anecdotal stories of impact.

What’s stuck. Two grants shifted their timelines, creating a short‑term variance. We’ve prioritized unrestricted revenue activities and paused two lower‑impact events.

Asks of the Board. Warm intros to two community partners; feedback on draft Program Learning Agenda; approval for a small budget reallocation to support storytelling pilots.

6) Strategic Dashboard

Program reach (# served vs. goal)

312 / 400

Outcome rate (% achieving target)

74%

Unrestricted revenue vs. plan

-12%

Cash on hand (months)

3.2

Staff & volunteer retention

92%

Active partnerships

9

7) Major Initiative Updates

Community Storytelling Circles — Status: On track

Objective: Host monthly circles that blend reflection and creative expression. Next 30/60/90: finalize curriculum; train facilitators; publish first insights brief. Risks: volunteer capacity; winter attendance.

Podcast Pilot — Status: Learning

Objective: Produce a four‑episode mini‑series to validate format and audience. Next: A/B test episode length and music beds; collect listener surveys. Risks: editing bandwidth.

Partnerships & Fundraising — Status: Mixed

Objective: Secure two anchor partners and diversify revenue. Next: finalize MOU; launch donor welcome series. Risks: grant timing.

8) Treasurer’s Summary

Cash runway remains above the three‑month threshold. Revenue is slightly under plan due to grant delays, offset by reduced discretionary spending. Forecast assumes conservative receipt dates and prioritizes mission‑critical activities. No debt; liabilities limited to routine payables.

Runway: 3.2 months (target ≥ 3.0).
Variance drivers: grant timing (‑$18k), lower event spend (+$6k).
Recommendation: approve $15k reallocation to community pilot.

9) Financial Statements (Summary)

Statement of Activities (P&L)

YTD Revenue: $126,800 • YTD Expense: $118,900 • Change in Net Assets: +$7,900

Detail schedules available upon request.

Statement of Financial Position (Balance Sheet)

Assets $154,000 • Liabilities $12,600 • Net Assets $141,400

Includes operating reserves and restricted funds.

Cash Flow (Operating)

Net cash from operations remains positive; seasonal dips expected in Jan–Feb.

Budget vs. Actuals

Overall variance ‑6%; major drivers: delayed grants, offset by reduced event costs.

10) Development & Fundraising Report

Donor pipeline remains healthy with growing small‑gift participation. Average gift size is stable; donor retention is improving with new stewardship emails.

Active prospects

37

Avg. gift (unrestricted)

$146

Restricted / Unrestricted mix

42% / 58%

11) Approval Items (Finance)

Budget Amendment — Community Engagement Pilot

Motion: “I move that the Board approve the FY25 Budget Amendment reallocating $15,000 from Events to Programs to fund the Community Engagement Pilot, effective January 1, 2026.”

Rationale: Pilot accelerates learning with measurable outcomes while maintaining minimum reserve thresholds.

12) Program Reports

Circles

Four sessions held; average satisfaction 4.6/5. Themes: rest, repair, belonging.

Workshops

Two partner‑hosted workshops; planning toolkit drafted; facilitator roster expanding.

Podcast

Pilot scripts complete; production schedule set; community voices queued.

Evaluation

Draft logic model; simple outcome survey; ethics & consent checklist defined.

13) Partnerships & Advocacy

Local arts org collaboration — finalizing shared event schedule.
Health & wellness collective — cross‑promotion of workshops.
Municipal cultural office — co‑branded storytelling activation.

14) Decision Memos

FY25 Budget Amendment — Decision Memo

Subject & Sponsor: Budget Amendment (Treasurer)

Decision needed: Approve $15k reallocation to Programs for pilot.

Context: Grant timing reduced Q4 cash‑in; pilot ROI expected to improve engagement and unrestricted revenue.

Options: (A) Approve; (B) Defer 60 days; (C) Decline.

Recommendation: Approve now to maintain learning momentum.

Fiscal/Legal/Brand: Neutral to positive; reserves maintained; brand lift from visibility.

Risks & mitigations: Execution capacity → stage deliverables; delayed grants → contingency trims.

Proposed motion text: see Section 11.

15) Governance Items

Board Recruitment Matrix

Gaps: Programs & Impact; Communications/Tech. Candidate funnel in progress.

Onboarding

Starter kit: bylaws, COI policy, last two packets, calendar, glossary, passwords policy.

16) Policy Updates

Whistleblower & Anti‑Retaliation — no changes

Annual review completed; no revisions recommended.

Document Retention — renewal

Renewed with unchanged schedule; staff training planned for Q1.

17) Executive Session (if needed)

Reserved for confidential matters relating to personnel, compensation, or legal topics. Materials distributed verbally or in separate secure packet.

18) Appendices (Reference)

A) Bylaws (latest)

Placeholder — attach latest signed version.

B) Conflict of Interest Policy & Disclosure Log

Placeholder — include signed annual forms.

C) Form 990 / Audit / Management Letter

Placeholder — most recent filings.

D) Insurance Certificates

Placeholder — liability, D&O, workers comp as applicable.

E) Grant & Contract Obligations

Placeholder — key deliverables & dates summary.

F) Brand & Communications One‑Pager

Placeholder — talking points, logo usage, contact.