Secretary & Creative Director Role Overview — Ann Cambigue
Board Welcome Packet Insert (prints as one page)
Role Purpose
The Secretary & Creative Director supports the Foundation’s credibility and clarity by maintaining strong governance documentation and ensuring the brand, visuals, and creative assets reflect the mission with consistency and care.
Core Responsibilities
- Secretary (Board): support meeting documentation, records, and board-ready organization
- Creative Direction (Operational): protect brand consistency and creative tone
- Create and maintain templates (board packets, one-pagers, decks, social/podcast visuals)
- Support content presentation across channels (web, podcast, social, print)
- Maintain an organized asset system (folders, naming, versioning)
Time Commitment
Variable and project-based, with consistent monthly baseline work and higher intensity around launches, grant cycles, and public releases.
What Success Looks Like
The Foundation looks cohesive, professional, and emotionally aligned—board materials are clean, and public-facing assets build trust.
Secretary & Creative Director Compensation Policy — Ann Cambigue
Updated to distinguish board governance vs. operational services (prints as one page)
Role Separation (Governance vs. Operations)
For clarity and good governance, the Foundation distinguishes between (1) board governance duties performed in the capacity of Secretary and (2) creative and production services performed in a non-board capacity. Any compensation described below is intended to reflect operational creative services (not board officer governance duties).
Board governance duties performed as Secretary are not compensated; compensation applies only to operational services performed in a non-board capacity.
Operational services may include brand direction, design assets, templates, content packaging, and creative systems support.
Compensation Structure
The Creative Director may receive fixed monthly compensation (stipend-based) for operational services rendered in a non-board capacity, contingent upon funding sustainability and independent board approval.
Reviewed for reasonableness and sustainability; not tied to hourly tracking.
Funding Trigger
Base operational compensation activates once both conditions are met:
- The Foundation secures at least $10,000 in awarded grant funding or documented, unrestricted committed donations, and
- The Foundation maintains at least three (3) months of operating reserves after stipend payment
Governance & Oversight
- Compensation requires an independent board vote and documentation in meeting minutes
- The individual will recuse herself from any discussion or vote directly approving her compensation (if applicable)
- Compensation will be reviewed at least annually for reasonableness, sustainability, and compliance
- Compensation will be properly documented and reported for tax purposes
Accountability Framework — Secretary & Creative Director
How creative and governance contributions are verified (prints as one page)
Guiding Principle
Operational creative services are accountable through deliverables and visible outputs, not hourly tracking. This protects transparency while supporting sustainable creative leadership.
Standing Outcomes (Operational)
- Brand Consistency: visuals and messaging align with mission and tone
- Asset Production: monthly creative outputs are delivered and organized
- Template Stewardship: board and grant templates remain current and usable
- Public Trust: materials look credible, consistent, and professional
- Creative System: files are organized with naming, versioning, and easy access
Monthly Requirement
The Creative Director submits a Monthly Creative Deliverables Log (1 page or less). If operational compensation is active, stipend release is contingent upon submission.
Quarterly Oversight Rhythm
A quarterly board check-in reviews creative priorities, brand consistency, and upcoming launch needs.
Monthly Creative Deliverables Log — Template
Reusable one-page form (print + fill)
Quarterly Creative Check-In Agenda (30 minutes)
- Brand consistency review (what’s working / what needs tightening)
- Upcoming launches or grant needs (graphics, decks, one-pagers)
- Template updates (board packet, grant packet, press kit)
- Asset organization + system improvements
- Support needed from board members